I’ve spent two hours with Windows Live Mail trying to make it use an email signature with a business logo image. My efforts have yielded zilch results! I’m frustrated because the image doesn’t appear at all. Would it be possible for you to provide step by step instructions?
Unfortunately, it’s not easy to make an email signature with images and fancy formatting in Windows Live Mail. Unlike the webmail interfaces of the popular email services like Hotmail, Gmail and Yahoo, there is no toolbar in Windows Live Mail through which one can add ‘style’ to the email signature. The technologically challenged find themselves at a complete loss.
After reading tons of complaints like the one above, I decided to put together these instructions. Hopefully, you too would be able to make an email signature with your business logo.
Though I’ve tried to make these instructions as simple as possible, the newly initiated might still find them difficult or lengthy. Alas, the absence of an HTML editor (which was available in Outlook Express), makes the process of creating a Windows Live Mail email signature pretty hard.
Though you can create a simple email signature in Windows Live Mail without problems, the program offers no tools to make one with fancy formatting and embedded images. This has to be done externally using HTML – HyperText Markup Language. Before you groan… hold on to your horses! Simply follow these step by step instructions carefully.
I’m going to share the email signature I’ve used on Windows Live Mail since I first installed this program on my Vista laptop. The email signature has an image (a business logo) and a few links. You can use this as a template and modify it as per requirements. I understand that you may not know an iota of HTML and so strongly recommend dollops of common sense.
Create a new folder in the C: drive on your computer and name it signature. Copy the image you want to embed in the email signature to this folder and make sure it’s optimized for email use. By this I mean the image shouldn’t be huge in dimensions and file size – refer how to reduce image for email or decrease picture size for email. Also, once the image has been copied to the folder rename it to logo-email-signature and find out its file extension – is it a GIF, JPG or PNG?
Open Notepad text editor which comes on all flavours of Windows (Start button -> All Programs -> Accessories -> Notepad) and type in the HTML code you see below. You can also copy-paste the same to save time. This is almost the exact code of the Windows Live Mail email signature I use. You need to replace the things in red and we’ll go over each one very soon.
<font face="Arial" size="3">NAME</font><br /> <font face="Arial" size="2"><a href="mailto:EMAIL-ADDRESS"> EMAIL-ADDRESS</a></font><br /> <font face="Arial" size="2"><a href="http://WEB-SITE-ADDRESS/"> WEB-SITE-ADDRESS</a></font><br /><br /> <hr> <img src="IMAGE-PATH" border="0"> <hr>
IMPORTANT: Remember to change the file extension .gif (above) if the image you’re using is a .jpg or a .png; else the image won’t show up in the signature.
Phew! The signature file has been created. Now let’s get it onto Windows Live Mail and see how it looks.
You’ve successfully created an email signature in Windows Live Mail… one that has a couple of links and an image. For further reading, I suggest checking out the simple and helpful tips on email signatures.
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