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Email signature is small bit of information which is attached automatically to outgoing messages. It can be plain text or much more elaborate with colors, images, web links etc., and can be set up in all email programs and popular email services. But what are the benefits of an email signature?
We’ll first look into those and I’ll then offer some great tips on creating meaningful email signatures and using them effectively for personal and business communications.
The purpose of email signatures can be varied as it all depends on how the account is used. That said, an email signature is generally used to forward name and contact details to the recipient.
The most important advantage of email signatures is time saving – you don’t have to type in the information each time. They can also be used as a sales or a promotion tool.
There are actually no hard and fast rules for email signatures. You can include whatever you want or simply not have anything! As I mentioned before, it all depends on the nature of the email account. If you do plan to use an email signature, check out these simple tips below.
Remember, the success and effectiveness of an email signature lies in its brevity. Avoid lengthy quotes and “The Corporate Disclaimer” which goes on ad nauseam and is sometimes longer than the actual contents of the email. You can find more tips on what to avoid in email signatures at urlesque.
I’m sure you now understand what an email signature is and what it should contain. Though it’s very useful, one has a tendency to take it for granted and get accustomed to it fairly quickly. Here are a few things to keep in mind.
I followed the instruction for adding the web address (url) as instructed but even than it does not link to the site.
I’ve been using my 3 line signature in every email I send. I find it to be very effective in letting people know who I am and what I do.
Thanks for sharing this email signature tips. They were of great help.
Hi, I’m having a problem creating my Stationery because the image that I’m inserting has a shadow that I don’t want to see. Can you help me with this? Thanks in advance.
After following your instructions for creating and embedding signature for my email in WLM using a scanned image in JPG format, I then opened it in Paint and saved it as a GIF image so that it would be visible at the bottom of my email like you suggested.
Your instructions worked a treat, however the change in quality from JPG to GIF of the signature (logo + text) was disappointing to say the least. So much so that I probably won’t use it unless you can hopefully offer some further advice on maintaining a reasonable quality of appearance. Hope you can advise of a work around for this problem I have.
You need to edit the image and cut out the shadow. You can either use the free Paint program (on Windows operating system) or online tools such as Pixlr.com, an online free paint program.
GIF and JPG are image compression file formats and work differently. JPG works very well on photos while GIF is more suited for line art and images with blocks of color. Typically, logos are saved as GIFs unless they contain hundreds of colors.
You can use both GIF and JPG in an email signature. And remember, both file formats support different levels of quality.
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