All email messages in Outlook Express are stored in a separate directory. This directory contains several files, one for each folder present in Outlook Express. As you would know, Outlook Express has five basic folders called Inbox, Outbox, Sent Items, Deleted Items and Drafts.
Not only is there a file for each of these folders, but if you have created additional folders (under the Inbox, for instance), there would be a file corresponding to them too. To create a backup of Outlook Express emails we need to essentially create a backup of all the files under the stored directory.
For your information, each individual file of an Outlook Express folder contains all the email messages under that folder. These files have a special format as evident by the file extension – .dbx. In short, to backup Outlook Express email message we will copy all these files to another location. Please note, that we will copy the files NOT cut-paste.
These step-by-step instructions for creating a backup Outlook Express email messages have been dumbed down with relevant snapshots.
[The steps have been worked out in Outlook Express version 6]
You can repeat this process once a week – simply copy over the last backup.
Now if something does go wrong in future, like a virus/worm infection, you can simply “Import” the emails in Outlook Express through the “File -> Import” option and you be able to retrieve all messages segregated into their individual folders just as they were at the time you took a backup.
By the way, you can change the “Store Folder” in Outlook Express. This way, you will know for sure where the email messages are kept and can simply take backups from that directory instead of going through all the steps above. To set a new location for the “Store Folder”, click on the “Change” button (as shown in the image below) and browse to a specific directory on your hard-disk to change the folder location.
The @ sign on the 33 Teletype keyboard which Ray Tomlinson used to invent the email system was located on alphabet "P" key. One had to use shift to type it. [more...]