Can you tell me how to set up Outlook Express vacation reply? I would like people to receive a “Do not send email” while I am away.
You can have Outlook Express send a vacation reply by using the message rules feature. Though it’s quite simple to create a message rule in Outlook Express, it works only when the email client is running. Thus, if your computer is switched off while you are away on vacation, no replies will be sent. But don’t be disheartened – at the end of this post, I provide a couple of options, one of which may just work for you – let us first tackle the issue at hand.
Below are the step by step instructions on creating a message rule that will enable Outlook Express to send a vacation reply. The actual reply itself is created as a text file using Notepad.
As mentioned above, the Outlook Express vacation reply will only work when the program is running. Here are a couple of solutions to this problem.
Start Outlook Express on the computer when you are about to leave. This way, the program will continue to receive messages at designated intervals and keep sending the vacation reply to every incoming email.
Tips: If yours is a laptop computer, change the power saving settings so that the machine does not enter ‘sleep’ mode. Turn off the screen / monitor to save electricity.
The second option is to use the auto reply feature of the email service. You’ll have to hunt for this under the ‘settings’ or ‘options’ section in the webmail interface. Thus, whenever a new message arrives at your inbox (on the email server), the vacation reply will be sent automatically and since your computer is not directly involved, it can be shutdown while you are away. Refer Hotmail auto reply if you use that email service.
Now that you know how to send out automated vacation replies – either from Outlook Express or the email service – which do you think is better? If I were you, I would have gone with the latter option. FYI, you may also be interested in Outlook Express auto reply to incoming email.
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